This is essential to the contracting process. Stop Doing, Start Managing Here are 10 tips for effective delegation and, more importantly, effective supervision: 1. They fear that they may be criticized by others if they commit mistakes. Principle of Delegation by Results Expected: The delegation of authority should be based on the basis of results expected. Related: Authority is delegated when discretion is vested in a subordinate by a superior.
This is, obviously, a case of poor managerial direction and control, and has no bearing upon the principle of parity. Advantages of Delegation: The following are the advantages of delegation: 1. Subordinates may be assigned tasks either in terms of activities or results. Simple as a delegation of authority might appear to be, studies show that managers fail more often because of poor delegation than of any other cause. Some of the difficulties or obstacles are as follows: A. Let the subordinate complete the task in the manner they choose, as long as the results are what you specified.
See also Go to for more tips and materials relating to effective management, working, career and self-development. In fact, the authority and responsibility should be made clear to the subordinate so that he will know what he is expected to do within the powers assigned to them. Support and communicate Think about who else needs to know what's going on, and inform them. Supervision Success Tip Effective delegation allows subordinate to learn, grow and be more capable. It shows, as is so generally the case in managing, that delegation does not stand alone but is related to other aspects of the whole system of managing. His work, therefore, is distributed among others to get the work accomplished effectively.
Accountability for Performance of Duties and Exercise of Authority: The person to whom any responsibility is assigned and authority is delegated should also be made accountable or answerable for the proper performance of the assigned responsibility and for proper exercise of the delegated authority. Make an effort to delegate the task early to avoid unnecessary pressure. However, delegation is an important tool that many leaders hesitate to use, and it has been the downfall of many leaders. So he may refuse to accept any authority. This continuous involvement prepares them for problem solving process when they reach a higher executive level. This ensures accountability and dependability. An added benefit of effective delegation is the individual may find a better and more effective way to accomplish the task or achieve the desired results.
The authority is delegated accordingly and the subordinate is told what is expected from him. Matching Authority with Responsibility: Generally authority and responsibility are highly interconnected. Sometimes, managers might believe that his subordinates are not capable enough. There are some aspects of any job that are more enjoyable than others are. Be careful not to be intrusive; giving the perception that you do not trust the subordinate. The president of a firm may, for example, assign duties to the manufacturing vice-president, such as buying raw materials and machine tools and hiring subordinates in order to achieve certain goals. Such clarity guides subordinates while performing their jobs.
Establish a follow up meeting or touch points. They also feel that due to delegation, the subordinates will know their managerial deficiencies. Let her excel and you'll be known as a manager and leader who can utilize the talents of your staff effectively. It is necessary that the subordinates must be given requisite authority to enable them to carry out the duties that are assigned to them. Although many of these rewards will be in terms of money, the granting of greater discretion and prestige—both in a given position and in promotion to a higher position—often works as a stronger incentive. If not, you must review with them why things did not go to plan, and deal with the problems.
Image: Delegation of Authority — Organizational Pyramid Responsibility flows through the entire organization. Motivation of Subordinates: Adequate incentive in the form of promotion, status, better working conditions or additional bonuses must be provided for additional responsibilities will performed. Assignment of Duties or Tasks : A manager has to assign a part of his duties to others under him or her because he cannot himself perform all the work. To delegate effectively, managers must recognize their own fears and allow some room for their team to make mistakes. This dramatically cuts on pushing every decision up the chain of command, or chasing wrong persons.
Delegation is a very helpful aid for succession planning, personal development - and seeking and encouraging promotion. Be creative in choosing levels of delegated responsibility, and always check with the other person that they are comfortable with your chosen level. Unity of command also removes overlapping and duplication of work. Delegation is a Motivational Factors: Delegation may also be used as a device to motivate the subordinate. Managers should be ever watchful for means of rewarding both effective assumptions of authority. This will give a sense of personal responsibility.
They become more responsible and more dedicated to their work and they feel proud of being given such authority and responsibility, this in turn boosts their morale. The person who delegates does not divorce himself from the with which he is entrusted. A subordinate will not function efficiently, if authority given to him is inadequate. Just as no one person in an enterprise can do all the tasks necessary for accomplishing group purpose, it is impossible, as an enterprise grows, for one person to exercise all the authority for making decisions. And why to that person or people? Advantages of Effective Delegation Following are some important advantages of effective delegation: 1. It requires emotional intelligence because it affects some of our human emotions. Assess ability and training needs Is the other person or team of people capable of doing the task? Please reference authorship and copyright of material used, including link s to Businessballs.